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<TED_EXPORT><NOTICE_DATA><NO_DOC_EXT>2026-090305</NO_DOC_EXT><DOC_ID>004858-2026</DOC_ID><URI_DOC>https://www.find-tender.service.gov.uk/Notice/004858-2026</URI_DOC><PUBLISHED>2026-01-20T14:05:26Z</PUBLISHED></NOTICE_DATA><FORM_SECTION>
    <UK2_2023 FORM="UK2" LEGAL_BASIS="2023/54">
      <ocid>ocds-h6vhtk-060a0f</ocid>
      <id>004858-2026</id>
      <date>2026-01-20T14:05:26Z</date>
      <tag>planning</tag>
      <initiationType>tender</initiationType>
      <parties>
        <name>London Borough of Barnet</name>
        <id>GB-PPON-PQGD-7479-CGVN</id>
        <identifier>
          <scheme>GB-PPON</scheme>
          <id>PQGD-7479-CGVN</id>
        </identifier>
        <address>
          <streetAddress>Barnet Council, 2 Bristol Avenue, Colindale</streetAddress>
          <locality>London</locality>
          <postalCode>NW9 4EW</postalCode>
          <country>GB</country>
          <countryName>United Kingdom</countryName>
          <region>UKI71</region>
        </address>
        <contactPoint>
          <name>Joshua Henry</name>
          <email>Joshua.Henry@Barnet.gov.uk</email>
          <telephone>+44 2083597212</telephone>
        </contactPoint>
        <roles>buyer</roles>
        <details>
          <classifications>
            <scheme>UK_CA_TYPE</scheme>
            <id>publicAuthoritySubCentralGovernment</id>
          </classifications>
        </details>
      </parties>
      <buyer>
        <id>GB-PPON-PQGD-7479-CGVN</id>
        <name>London Borough of Barnet</name>
      </buyer>
      <planning>
        <milestones>
          <id>1</id>
          <type>engagement</type>
          <description>
            <p>Supplier Engagement Event: Tuesday 3 February 2026 2pm – 4pm via Microsoft Teams.  </p>
            <p>Interested suppliers should confirm their participation in the Supplier Engagement Event by midday Monday 2nd February to Joshua Henry Joshua.Henry@Barnet.gov.uk.  Please ensure Email subject is named &#039;Regulatory Case Management Pre Market Engagement Event&#039;</p>
          </description>
          <dueDate>2026-03-27T23:59:59+00:00</dueDate>
          <status>scheduled</status>
        </milestones>
      </planning>
      <tender>
        <title>Regulatory Case Management and Integrated Document Management Solution</title>
        <description>
          <p>The London Borough of Barnet is undertaking Pre-Market Engagement (PME) to gather insights and inform its procurement strategy for a comprehensive regulatory case management solution with integrated electronic document and records management capabilities. This solution will support multiple council services by streamlining workflows, ensuring compliance, and improving user experience. </p>
          <p>Purpose of Engagement: Assess market capability and interest, Gather feedback on proposed service requirements, Understand innovation and best practices, Inform the final procurement approach. </p>
          <p>Scope of Services: </p>
          <p>Our current platform supports end-to-end case management and document handling across the following service areas: </p>
          <p>Planning </p>
          <p>Building Control </p>
          <p>Gazetteer (LLPG/LSG) </p>
          <p>Public Protection (including Community Safety, Counter Fraud, Environmental Health, Food Safety, Scientific Services, Trading Standards) </p>
          <p>Commercial and Property Licensing </p>
          <p>Housing Regulatory Services </p>
          <p>The future solution should deliver: </p>
          <p>Integrated case and document management for Regulatory Services. </p>
          <p>Workflow automation to improve efficiency and compliance. </p>
          <p>Robust search and retrieval capabilities, including metadata and Gazetteer integration. </p>
          <p>Scalable architecture (cloud-native or SaaS preferred) with strong security and accessibility compliance. </p>
          <p>Interoperability with existing council systems (GIS, CRM, finance, and reporting tools). </p>
          <p>Online license application and payment functionality, as well as mobile inspection solutions   </p>
          <p>Ideally a full Gazetteer Management System solution including:  </p>
          <p>Full GMS solution for LLPG and LSG Type 3 LSG (including ASD) </p>
          <p>Commitment to ensuring solution keeps pace with requirements and best practice to allow authority to deliver compliant LLPG and LSG commitments under DSA </p>
          <p>Ability to maintain BLPU provenance polygons </p>
          <p>Efficient workflows including batch process for updating multiple properties based on common address change scenarios </p>
          <p>Comprehensive access to authority (and relevant database tables) data to support bespoke data extraction and reporting (expectation of select access to database tables and views, or comprehensive API) </p>
          <p>Ability to store a limited number of local (non-DTF field) data including officer notes </p>
          <p>If not a full GMS solution, then:</p>
          <p>BS7666 compliant gazetteer tool for use by system modules </p>
          <p>Automation of imports and updates, both Full and sequential Change Only Updates, in latest DTF specification </p>
          <p>Commitment to maintain gazetteer tool in line with national best practice and specifications Solution for non-DTF data use including BLPU provenance polygons Supplier Engagement.</p>
          <p>We want to hear from a range of suppliers, including local and national SMEs, to ensure a best-value mix and assess the benefits and dis-benefits of different delivery models. This includes: </p>
          <p>A like-for-like replacement for our current integrated platform. </p>
          <p>Modular or disaggregated approaches that deliver case management and document management capabilities across one, several, or all of the above service areas. </p>
          <p>Suppliers should demonstrate: </p>
          <p>Proven experience in delivering regulatory case management solutions for local authorities. </p>
          <p>Integrated Electronic Document &amp; Records Management (EDRMS) functionality. </p>
          <p>Compliance with UK data protection, accessibility, and security standards. </p>
          <p>Innovation in areas such as cloud deployment, AI-assisted document classification, and user experience design. </p>
          <p>Contract Details </p>
          <p>Estimated Total Value: Up to £266k annually</p>
          <p>Contract Term: To be determined as part of pre-market exercise. Current contract is a 3-year term, though end solution may be multiple call-off contracts.  </p>
          <p>Engagement Process:</p>
          <p>Supplier Engagement Event: Tuesday 3 February 2026 2pm – 4pm via Microsoft Teams.  </p>
          <p>Interested suppliers should confirm their participation in the Supplier Engagement Event by midday Monday 2nd February to Joshua Henry Joshua.Henry@Barnet.gov.uk.  Please ensure Email subject is named &#039;Regulatory Case Management Pre Market Engagement Event&#039;</p>
          <p>To view this notice, please click here: </p>
          <p>https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=1006800540</p>
        </description>
        <items>
          <id>1</id>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>30196000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48311000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48311100</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>72222200</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>72512000</id>
          </additionalClassifications>
          <deliveryAddresses>
            <region>UKI71</region>
          </deliveryAddresses>
          <relatedLot>1</relatedLot>
        </items>
        <value>
          <amountGross>2559999.00</amountGross>
          <amount>2133333.00</amount>
          <currency>GBP</currency>
        </value>
        <mainProcurementCategory>services</mainProcurementCategory>
        <aboveThreshold>true</aboveThreshold>
        <lots>
          <id>1</id>
          <contractPeriod>
            <startDate>2027-04-01T00:00:00+01:00</startDate>
            <endDate>2031-03-31T23:59:59+01:00</endDate>
            <maxExtentDate>2035-03-31T23:59:59+01:00</maxExtentDate>
          </contractPeriod>
          <hasRenewal>true</hasRenewal>
        </lots>
      </tender>
      <language>en</language>
    </UK2_2023>
  </FORM_SECTION></TED_EXPORT>
