<?xml version="1.0" encoding="UTF-8"?>
<TED_EXPORT><NOTICE_DATA><NO_DOC_EXT>2026-166305</NO_DOC_EXT><DOC_ID>054602-2026</DOC_ID><URI_DOC>https://www.find-tender.service.gov.uk/Notice/054602-2026</URI_DOC><PUBLISHED>2026-06-10T10:37:45+01:00</PUBLISHED></NOTICE_DATA><FORM_SECTION>
    <UK2_2023 FORM="UK2" LEGAL_BASIS="2023/54">
      <id>054602-2026</id>
      <date>2026-06-10T10:37:45+01:00</date>
      <tag>planningUpdate</tag>
      <initiationType>tender</initiationType>
      <previousNotice>052618-2026</previousNotice>
      <ocid>ocds-h6vhtk-06ad12</ocid>
      <parties>
        <name>Wrexham County Borough Council</name>
        <id>GB-PPON-PJHN-6516-JQNZ</id>
        <identifier>
          <scheme>GB-PPON</scheme>
          <id>PJHN-6516-JQNZ</id>
        </identifier>
        <address>
          <streetAddress>Commissioning Procurement and Contract Management Unit</streetAddress>
          <locality>Wrexham</locality>
          <postalCode>LL11 1AR</postalCode>
          <country>GB</country>
          <countryName>United Kingdom</countryName>
          <region>UKL23</region>
        </address>
        <contactPoint>
          <name>Clare Roberts</name>
          <email>Procurement@Wrexham.gov.uk</email>
        </contactPoint>
        <roles>buyer</roles>
        <details>
          <url>https://www.wrexham.gov.uk/</url>
          <classifications>
            <scheme>UK_CA_TYPE</scheme>
            <id>publicAuthoritySubCentralGovernment</id>
          </classifications>
          <classifications>
            <scheme>UK_CA_DEVOLVED_REGULATIONS</scheme>
            <id>GB-WLS</id>
          </classifications>
        </details>
      </parties>
      <buyer>
        <id>GB-PPON-PJHN-6516-JQNZ</id>
        <name>Wrexham County Borough Council</name>
      </buyer>
      <planning>
        <milestones>
          <id>1</id>
          <type>engagement</type>
          <description>
            <p>Pre Market Engagement</p>
          </description>
          <dueDate>2026-07-02T23:59:59+01:00</dueDate>
          <status>scheduled</status>
        </milestones>
      </planning>
      <tender>
        <id>Proc-26-49</id>
        <title>Fleet Management Solution - PIN Notice</title>
        <description>
          <p>BACKGROUND</p>
          <p>Wrexham County Borough Council (WCBC) are looking to engage the market with the potential of procuring a Fleet Management application to support our Fleet Officers in the Environment and Technical Department to manage a range of Fleet related requirements as outlined below. </p>
          <p>Wrexham County Borough Council currently operates with approximately 500 across multiple locations.</p>
          <p>Fleet vehicle types include:</p>
          <p>•	Cars</p>
          <p>•	Vans</p>
          <p>•	HGVs / specialist vehicles</p>
          <p>Current challenges include:</p>
          <p>•	Limited visibility of fleet performance</p>
          <p>•	Manual processes</p>
          <p>•	Compliance tracking (MOT, servicing, driver checks)</p>
          <p>•	Fuel and maintenance cost management</p>
          <p>As well as high level of availability and scalability, WCBC’s preference is for a Cloud-based (SaaS) solution that requires browser-based access without a requirement for local installs. </p>
          <p>SCOPE</p>
          <p>The expectation for any potential supplier would be to provide:</p>
          <p>•	A cloud-based Fleet Management System</p>
          <p>•	System implementation and configuration</p>
          <p>•	Data migration (from existing systems)</p>
          <p>•	User training</p>
          <p>•	Ongoing support and maintenance</p>
          <p>REQUIREMENTS</p>
          <p>The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for a successful fleet management solution:</p>
          <p>•	Fleet Management </p>
          <p>o	Automated maintenance scheduling and compliance tracking across a diverse fleet (MOT’s and Inspections) including ability to set service reminders.</p>
          <p>o	Defect reporting, ability for this to be real-time, and associated resolutions.</p>
          <p>o	Ability for the solution to be able to report or use data visualization/dashboards to display an overview of fleet compliance. This can include standard or custom reporting, KPI dashboards (e.g., utilisation, costs, compliance), Export capability (Excel, CSV, API), or Real-time data insights. </p>
          <p>o	Record tracking and documentation management including an outline of any storage limitations.</p>
          <p>o	Capturing, communicating and monitoring of Vehicle Off Road (VOR) statuses. </p>
          <p>o	Outline any ability to integrate with DVLA for Tax and MOT expiry dates.</p>
          <p>•	Daily activity monitoring and recording</p>
          <p>o	The ability or functionality for enabling drivers to complete digital daily vehicle checks.</p>
          <p>o	Usage recording and auditing </p>
          <p>o	Failure/Condition alerts and reporting</p>
          <p>o	Integration with workshop activities and reporting to appropriate asset manager</p>
          <p>•	Workshop management</p>
          <p>o	Job creation and allocation tools</p>
          <p>o	Job/human resource management and tracking</p>
          <p>o	Stock management system</p>
          <p>•	Authorization and Invoicing</p>
          <p>o	Job authorization, spend/cost approvals and control  </p>
          <p>o	Invoicing and ordering approvals and tracking</p>
          <p>o	Digital sign off</p>
          <p>o	Cost code, financial and resource tracking </p>
          <p>•	Governance and Compliance Management</p>
          <p>o	Complies with regulatory frameworks such as Health and Safety, LOLER, PUWER &amp; DVSA Earned recognition scheme. </p>
          <p>Whilst not deemed essential for this market engagement, if a solution is able to support telematics related functionality such as GPS and vehicle location tracking, real-time monitoring, and route history and optimization it would advantageous if these can be demonstrated also. </p>
          <p>SUBMISSION AND TIMESCALES </p>
          <p>Please email an overview of your solution to our Category Manager, Clare Roberts (Clare.Roberts@wrexham.gov.uk) by midday on 01 July 2026. Please ensure you submit information that is relevant to the detailed outlined above. Please include the reference &#039;Proc 26-49’ in the subject heading of your e-mail response.</p>
        </description>
        <items>
          <id>1</id>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48612000</id>
          </additionalClassifications>
          <deliveryAddresses>
            <region>UKL23</region>
          </deliveryAddresses>
          <relatedLot>1</relatedLot>
        </items>
        <value>
          <amountGross>207720.00</amountGross>
          <amount>166176.00</amount>
          <currency>GBP</currency>
        </value>
        <mainProcurementCategory>goods</mainProcurementCategory>
        <aboveThreshold>true</aboveThreshold>
        <lots>
          <id>1</id>
          <suitability>
            <sme>true</sme>
          </suitability>
          <contractPeriod>
            <startDate>2027-05-01T00:00:00+01:00</startDate>
            <endDate>2030-04-30T23:59:59+01:00</endDate>
          </contractPeriod>
        </lots>
        <communication>
          <futureNoticeDate>2026-09-30T23:59:59+01:00</futureNoticeDate>
        </communication>
        <amendments>
          <description>
            <p>ESTIMATED COSTS ARE UNAVAILABLE AT THIS STAGE. The ongoing market engagement exercise will help inform and establish an indicative contract value.</p>
          </description>
        </amendments>
      </tender>
      <language>en</language>
    </UK2_2023>
  </FORM_SECTION></TED_EXPORT>
