<?xml version="1.0" encoding="UTF-8"?>
<TED_EXPORT><NOTICE_DATA><NO_DOC_EXT>2026-000020</NO_DOC_EXT><DOC_ID>054816-2026</DOC_ID><URI_DOC>https://www.find-tender.service.gov.uk/Notice/054816-2026</URI_DOC><PUBLISHED>2026-06-10T15:06:41+01:00</PUBLISHED></NOTICE_DATA><FORM_SECTION>
    <UK4_2023 FORM="UK4" LEGAL_BASIS="2023/54">
      <ocid>ocds-h6vhtk-06b203</ocid>
      <id>054816-2026</id>
      <date>2026-06-10T15:06:41+01:00</date>
      <tag>tender</tag>
      <initiationType>tender</initiationType>
      <parties>
        <name>The Swaythling Housing Society Ltd (Trading as Abri)</name>
        <id>GB-MPR-10237R</id>
        <identifier>
          <scheme>GB-MPR</scheme>
          <id>10237R</id>
        </identifier>
        <address>
          <streetAddress>Collins House, Bishopstoke Road</streetAddress>
          <locality>Eastleigh</locality>
          <postalCode>SO50 6AD</postalCode>
          <country>GB</country>
          <countryName>United Kingdom</countryName>
          <region>UKJ35</region>
        </address>
        <contactPoint>
          <name>Ben Page</name>
          <email>procurement.team@abri.co.uk</email>
        </contactPoint>
        <roles>buyer</roles>
        <details>
          <url>http://www.Abri.co.uk</url>
          <classifications>
            <scheme>UK_CA_TYPE</scheme>
            <id>publicAuthoritySubCentralGovernment</id>
          </classifications>
        </details>
      </parties>
      <buyer>
        <id>GB-MPR-10237R</id>
        <name>The Swaythling Housing Society Ltd (Trading as Abri)</name>
      </buyer>
      <tender>
        <id>P/ABRI 1079/2025</id>
        <title>PROVISION OF HOUSING FINANCE  AND HR SOLUTION</title>
        <description>
          <p>The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability. The Contract will be for an initial term of 5 years extendable in up to two periods of up to 5 years, giving a total including full extensions of up to 15 years (the Term). Abri expect individual extensions to consist of 3-4 years but may extend for 5 years where seen fit and providing suitable value.</p>
        </description>
        <status>active</status>
        <items>
          <id>1</id>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48000000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48100000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48900000</id>
          </additionalClassifications>
          <deliveryAddresses>
            <region>UKJ</region>
          </deliveryAddresses>
          <deliveryAddresses>
            <region>UKK</region>
          </deliveryAddresses>
          <relatedLot>1</relatedLot>
        </items>
        <items>
          <id>2</id>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48000000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48100000</id>
          </additionalClassifications>
          <additionalClassifications>
            <scheme>CPV</scheme>
            <id>48900000</id>
          </additionalClassifications>
          <deliveryAddresses>
            <region>UKJ</region>
          </deliveryAddresses>
          <deliveryAddresses>
            <region>UKK</region>
          </deliveryAddresses>
          <relatedLot>2</relatedLot>
        </items>
        <value>
          <amountGross>13000000</amountGross>
          <currency>GBP</currency>
        </value>
        <procurementMethod>open</procurementMethod>
        <procurementMethodDetails>Competitive flexible procedure</procurementMethodDetails>
        <procedure>
          <features>
            <p>3.1	Lot 1 (finance only):</p>
            <p>3.2	The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation’s core finance operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.</p>
            <p>3.3	Lot 2 (finance &amp; HR combined):</p>
            <p>3.4	The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.</p>
          </features>
        </procedure>
        <mainProcurementCategory>goods</mainProcurementCategory>
        <aboveThreshold>true</aboveThreshold>
        <submissionMethodDetails>
          <p>https://in-tendhost.co.uk/abri/aspx/Home</p>
          <p>Submissions must be made via the tender portal providing complete required information, a document checklist is provided for bidders.</p>
        </submissionMethodDetails>
        <submissionTerms>
          <electronicSubmissionPolicy>allowed</electronicSubmissionPolicy>
          <languages>en</languages>
        </submissionTerms>
        <tenderPeriod>
          <endDate>2026-07-10T12:00:00+01:00</endDate>
        </tenderPeriod>
        <enquiryPeriod>
          <endDate>2026-06-22T12:00:00+01:00</endDate>
        </enquiryPeriod>
        <awardPeriod>
          <endDate>2026-10-10T23:59:59+01:00</endDate>
        </awardPeriod>
        <lots>
          <id>1</id>
          <title>Provision of Housing Finance System</title>
          <description>
            <p>The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation’s core finance operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability</p>
          </description>
          <status>active</status>
          <value>
            <amountGross>6500000</amountGross>
            <amount>0</amount>
            <currency>GBP</currency>
          </value>
          <awardCriteria>
            <weightingDescription>
              <p>30% commercial / 70% quality</p>
            </weightingDescription>
            <criteria>
              <type>quality</type>
              <name>Core Functions</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Sales Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Purchase Order Processing</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Purchase Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Nominal Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Cash Book</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Fixed Asset</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Budgeting and Forecasting Module</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Housing &amp; Specialist Finance</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Added Value / ESG</name>
            </criteria>
          </awardCriteria>
          <selectionCriteria>
            <criteria>
              <type>economic</type>
              <description>
                <p>Bidders must meet stated financial standing check run via D&amp;B with a minimum level failure score of 40</p>
              </description>
            </criteria>
            <criteria>
              <type>technical</type>
              <description>
                <p>Listed within the questionnaire within the tender pack</p>
              </description>
            </criteria>
          </selectionCriteria>
          <contractPeriod>
            <startDate>2026-12-01T00:00:00+00:00</startDate>
            <endDate>2031-12-01T23:59:59+00:00</endDate>
            <maxExtentDate>2041-12-01T23:59:59+00:00</maxExtentDate>
          </contractPeriod>
          <hasRenewal>true</hasRenewal>
          <renewal>
            <description>
              <p>5 year initial period with the option to extend by up to 10 years for a total period of 15 years</p>
            </description>
          </renewal>
        </lots>
        <lots>
          <id>2</id>
          <title>Provision of Housing Finance and HR Solution</title>
          <description>
            <p>The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.</p>
          </description>
          <status>active</status>
          <value>
            <amountGross>6500000</amountGross>
            <amount>0</amount>
            <currency>GBP</currency>
          </value>
          <awardCriteria>
            <weightingDescription>
              <p>Cost 30% / Quality 70%</p>
            </weightingDescription>
            <criteria>
              <type>quality</type>
              <name>Core Functions</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Sales Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Purchase Order Processing</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Purchase Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Nominal Ledger</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Cash Book</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Fixed Asset</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Budgeting and Forecasting Module</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Housing &amp; Specialist Finance</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>HR &amp; Payroll</name>
            </criteria>
            <criteria>
              <type>quality</type>
              <name>Added Value ESG</name>
            </criteria>
          </awardCriteria>
          <selectionCriteria>
            <criteria>
              <type>economic</type>
              <description>
                <p>Bidders must meet stated financial standing check run via D&amp;B with a minimum level failure score of 40</p>
              </description>
            </criteria>
            <criteria>
              <type>technical</type>
              <description>
                <p>Listed within the questionnaire within the tender pack</p>
              </description>
            </criteria>
          </selectionCriteria>
          <contractPeriod>
            <startDate>2026-12-01T00:00:00+00:00</startDate>
            <endDate>2031-12-01T23:59:59+00:00</endDate>
            <maxExtentDate>2041-12-01T23:59:59+00:00</maxExtentDate>
          </contractPeriod>
          <hasRenewal>true</hasRenewal>
          <renewal>
            <description>
              <p>5 year initial period with the option to extend by up to 10 years for a total period of 15 years</p>
            </description>
          </renewal>
        </lots>
        <lotDetails>
          <maximumLotsAwardedPerSupplier>1</maximumLotsAwardedPerSupplier>
          <awardCriteriaDetails>
            <p>Thee process will lead to the award of one of the available Lots, due to the difference in scope Lots have been used to allow maximum bid participation. Abri intends to award to the highest scoring bid across all Lots</p>
          </awardCriteriaDetails>
        </lotDetails>
        <documents>
          <id>L-1</id>
          <documentType>biddingDocuments</documentType>
          <description>
            <p>All files are attached to the project under the reference detailed in this notice, the system will separate files which are Lot specific allowing bidders to access only documents for the Lot they wish to bid on. </p>
            <p>Bidders can bid on multiple Lots</p>
          </description>
          <url>https://in-tendhost.co.uk/abri/aspx/Home</url>
        </documents>
        <documents>
          <id>conflictOfInterest</id>
          <documentType>conflictOfInterest</documentType>
          <description>
            <p>Not published</p>
          </description>
          <url>https://www.find-tender.service.gov.uk/Notice/Attachment/conflictOfInterest</url>
          <format/>
        </documents>
        <hasRecurrence>true</hasRecurrence>
        <recurrence>
          <dates>
            <startDate>2040-12-01T23:59:59+00:00</startDate>
          </dates>
        </recurrence>
        <contractTerms>
          <financialTerms>
            <p>30 days from receipt of valid invoice - BACS</p>
          </financialTerms>
        </contractTerms>
        <riskDetails>
          <p>Known Unknowns causing possible Modification</p>
          <p>4.3.1.1 	Addition or amendment to licences, access, account volumes – 150% Contract Value set against this modification total </p>
          <p>There may be a need to change, increase, decrease or add new geography locations as Abri continues to grow. We are unable to advise if any future growth will lead to a change in geography, but Abri requires the ability to amend the current landscape and geography of our area of service need increasing the total properties under management and members of Abri required to cover these properties. For avoidance of doubt, this will not be geography outside of the UK but may extend beyond the UK Mainland. This includes an supply provision under the contract as well as any associated services. Abri will work with existing service providers to obtain  best value for money in the addition / amendment. Due to the uncertain nature of the modification Abri have allocated a possible 150% addition to the Annual contract budget scope to ensure transparency at the forefront in the event this contract modification is needed. </p>
          <p>4.3.1.2	Addition or amendment to modules or other additional solution functions – 50% Annual contract value set against this modification total </p>
          <p>There may be a change to the needs of Abri through the life of the agreement due to the possible innovation within the project area, this may require Abri to obtain additional, new or innovative service elements which could not be accounted for at the start of the project and would not be possible to obtain from an alternative provider due to system integration and business requirements to reduce multi system dependency. </p>
          <p>4.3.1.3	    Migration to cover service disruption – 100% contract value set for this modification total.</p>
          <p>In the rare unforeseen event that a current required system outside of the initial scope of this tender fails without resolution with the provider of such solution. Due to these solutions being business critical Abri may need the provider under this agreement to provide a temporary replacement solution to ensure service continuity while Abri undertakes a new solution tender. This modification is only applicable if the provider of the Housing Finance Solution also has a suitable solution for the required area.</p>
          <p>4.3.2	    Unknown Unknowns causing possible Modification</p>
          <p>4.3.2.1 	Additional extension periods to cover unforeseen issues preventing a suitable tender process  - 50% of Yearly Contract value + CPI for each year within the initial and extension period set aside against this modification total.</p>
          <p>The addition of up to four twelve month periods to ensure service continuity in the event of high business change or challenge. This includes: future unplanned merger(s), future unplanned rebranding(s), non-preventable organisational restructure(s), Legislative amendments affecting a suitable procedure to be undertaken, natural disaster effecting Abri, War time impacts effecting Abri, UK Wide Economical disaster. In the event that these additional period modifications are needed Abi will work with suppliers to obtain best value and seek to re-tender as soon as practical. The value of this modification is set at the yearly rate of the Contract plus CPI with an allocated possible 50% addition to the Annual contract budget scope to ensure transparency at the forefront in the event this contract modification is needed.</p>
          <p>4.3.2.2	Additional Value for product and sector innovations where a introduction of new technology may increase the level of service or reduce the impact to the environment – 50% of total contract value </p>
          <p>The addition of up to 50% of awarded contract value to ensure Abri can take advantage of any new or innovative methods / technologies which result in a higher level of service Abri can provide as a Housing Association. This modification is intended to be used in the event of new unknown technology or innovations during the life of the contract which are not part of the natural business sector growth which is accounted for in the contract requirements or amendment 4.3.1.2 listed above.</p>
        </riskDetails>
      </tender>
      <language>en</language>
    </UK4_2023>
  </FORM_SECTION></TED_EXPORT>
